Winston-Dillard School District 116

Code: DBK

Budget Transfer Authority

The adopted budget is a plan and, as such, may be subject to change in response to circumstances or events occurring after the initial appropriation. Transfers within a fund or from one (1) fund to another shall follow these provisions:

1. All appropriation transfers from one (1) fund to another shall be presented to the board for approval;

2. All budget transfers including appropriation transfers involving $10,000 or more per transfer or which represent a material change in a given program shall be presented to the board for approval as they are identified;

3. All appropriation transfers involving less than $10,000 per transfer or which do not represent a material change in a given program shall be accumulated and presented to the board for approval at least twice a year, generally in January and May.

The district shall make expenditures by line item within the budget approved by the budget committee and adopted by the board.

Only the board is empowered to make intrafund and interfund changes to the adopted appropriations. The district administration shall adhere to the following standards:

1. Any funds budgeted but not needed shall show as a resource in the next year’s budget. Should a purchase be under budgeted, the superintendent shall be notified and permission to overexpend the line item shall be sought. To provide flexibility for schools, the aggregate of supplies and materials appropriation, by school and by program, shall be considered a “line item”;

2. Proposed overexpenditures of $5,000 or more in capital accounts shall be reported to the board by the superintendent before the encumbrance is made or, if an emergency, as soon as possible after the expenditure;

3. Expenditures shall not exceed appropriations, except in situations of emergency or financial crisis as approved by the board.

Legal Reference: